How it works
From your first idea to a finished project
We build Assist Staff. This site is where we shape it to your business.
What this site is for
Taskflowify owns and builds Assist Staff, a platform of AI virtual assistants for small businesses: a receptionist that answers calls, books appointments and sends text confirmations, and an assistant that takes routine office work off your hands.
Because the platform is ours, we can change it to fit you, not the other way around. This site is where you tell us what you need, we plan it with you, and you follow the work from start to finish.
Customized
Set up around how your business works and connected to the tools you already use.
Fine-tuned
Tuned for your use case: your services, your customers' usual questions, your way of doing things.
Supported
Kept running and improved after it goes live, with optional monthly support.
Why create an account
Your free account is where your project lives, from the first proposal to support after launch.
Send us a proposal
Describe what your business needs, attach any files that help, and send it for review at no charge.
Keep every conversation in one place
Messages, questions and answers stay with your project, and we email you whenever something needs your attention.
See where your project stands
Progress, tasks, timeline, documents and payments, open to you at any time, not only when we send an update.
Review and sign online
Your project plan, any changes and the final acceptance are signed on the site. Nothing is charged without your signed approval.
What to expect, step by step
Every project follows the same path. At each step you know whose turn it is, and what, if anything, it costs.
Get started
- No charge
Step 1: Create your free account
- No charge
Step 2: Send a proposal
- No charge
Step 3: We review it
Plan
- No charge
Step 4: Q&A meeting
- $300
Step 5: Your project plan
You sign, or ask for changes
Build
- In your plan
Step 6: The work
- In your plan
Step 7: Final acceptance
You sign, or tell us what is missing
After
- Optional
Step 8: Support and new features
Step 1: Create your free account
No charge- You
- Sign up with your name, email address and a password, then confirm your email address from the link we send you.
- Taskflowify
- Nothing yet. Your account is ready as soon as your email address is confirmed.
Step 2: Send a proposal
No charge- You
- Tell us about your business and the project: what you need, your goals, the tools you use today, when you would like it done and your budget range. Attach files if they help.
- Taskflowify
- Read your proposal and reply in its message thread if we have questions. You can answer there at any time.
Step 3: We review it
No charge- You
- Watch for our email. You can follow the review status from your account.
- Taskflowify
- Decide whether we are the right fit. If we are, we accept the proposal and it becomes your project. If not, we tell you plainly.
Step 4: Q&A meeting
No charge- You
- Book a free meeting of up to 20 minutes at a time that suits you, by Zoom or phone call. Ask anything, and answer our questions, in the meeting or in writing afterwards. If we need longer, we arrange a follow-up.
- Taskflowify
- Confirm the meeting by email, write down what was agreed, and keep every question and answer with your project.
Step 5: Your project plan
$300- You
- Read the plan. Ask for changes if something is not right, or sign it when you are happy with it.
- Taskflowify
- Build a complete plan: what is included and what is not, the deliverables, every task in order with who does it, a timeline with milestones, and a full cost estimate. If you ask for changes, we revise it and show you exactly what changed.
The $300 is paid when the plan is delivered, whether or not you go ahead. The plan is yours to keep.
Step 6: The work
Quoted in your plan- You
- Follow progress whenever you like. If a task is on your side, such as giving us access to a calendar, you mark it done yourself.
- Taskflowify
- Do the work in the planned order and keep your project up to date. If something needs to change, we price it first and nothing changes until you approve it.
Step 7: Final acceptance
As set out in your plan- You
- Check the finished work against the plan. Sign the acceptance, or tell us what is missing.
- Taskflowify
- Ask for your acceptance once every task is done, and finish anything you point out before asking again.
Step 8: Support and new features
Optional, priced first- You
- Choose a monthly support agreement if you want one, and ask for new features whenever you need them.
- Taskflowify
- Send you a support agreement to sign, stating the monthly fee, the hours included and response times. Price each new feature for your approval before any work.
What you can count on
- Every price is in writing before any work begins.
- Nothing is charged without your signed approval.
- You can see your project at every step, not only when we report.
- Your proposals, files and projects are visible only to you and Taskflowify.
Every fee is explained in the pricing questions of our FAQ.
Ready to start?
Creating an account, sending a proposal and a first meeting cost nothing, and there is no obligation to continue.